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The PhD Application Process/System

Each year the Department of Mathematical Sciences has the opportunity to send one or more officers to study for a PhD and then return to teach in the Department as a member of the senior rotating faculty.

We convene an internal committee to review files in order to align the Department's needs with the applicant’s personal preferences. The goal is to offer available slots to the applicant whose qualifications, desires, and timeline most closely align with the Department's needs. The four criteria we use to evaluate applicants are: military and teaching experience; potential to obtain a doctoral degree; potential to be a scholar/educator and leader in the department; and potential to conduct research. We consider those for selection that could potentially lead as future FA47s (Academy Professors) and FA49 (PhD, Senior Analysts).

Each winter the Math Department has traditionally solicited applications for a PhD opportunity, followed by a three year assignment in the department.  The Officer Separation Boards / Enhanced Selective Early Retirement Boards are supposed to convene in April 2014 and announce results in the late summer of 2014.  Because the population being considered (YG 99-03) coincides with the PhD candidate population, we have decided to delay this year’s PhD consideration, and instead combine this and next year’s review.  This combined review for ACS in 2015 and 2016 will likely take place between September and December of 2014.  Please let COL Jerry Kobylski, 845-938-5608, Gerald.Kobylski@usma.edu, or LTC Shaw Yoshitani, 845-938-8133, Shaw.Yoshitani@usma.edu, know if you have any questions.

You may open an electronic application by going to https://ams-external.usma.edu/apps/dean/inbound/interest/interest.cfm. At this location you will fill out an interest form which will generate a userid and password. These two items will be sent to you via e-mail within 24 hours. Having these will allow you to upload all of the required documents and to update your file at any time.

If you already have an online WEST file (and have a userid and password), update your file at https://ams-external.usma.edu/apps/dean/inbound/candidate/cand_login.cfm. If you need help uploading documents, particularly those that are already present in the Department (such as transcripts), contact the Personnel Officer, LTC Shaw Yoshitani (845-938-8133), at Shaw.Yoshitani@usma.edu.

You should upload the following items (at a minimum):
  1. Interest form (initial form that you fill out)
  2. Current ORB
  3. All academic transcripts
  4. Personal statement which includes your ACS availability dates, your desired degree, and what your principal contributions to the Department would be if selected. (Note: previous committees have identified this as a critical document that should be updated annually.)
  5. Current set of OERs (as CPT and MAJ). A current set should include your most recent OER. If a recent OER (within the last 12 months) is not available, make a note of this in your personal statement.
  6. CV (resumé) - there is not a specific area in the WEST system to upload a resumé. You should upload this in the same area as your personal statement.
  7. Letters of recommendation (optional).  If you do submit these, we recommend they not be older than two years.
Please take the time in esuring you upload the items above following the given guidance.  Incomplete packets can send an unintended message to the committee.  Also, although we highly recommend applying to one or more other departments for a similar program, we also recommend that information included for the Department of Mathematical Sciences position be specific for the Math position.  For example, personal statements should state why you want to be specifically a mathematics instructor as opposed to a general statement of wanting to be an instructor at West Point.
 
With the WEST system, you are the managers of your file. If you would like to know the status of your packet or have any questions about your file, call the Personnel Officer or contact one the PhD program coordinator, COL Gerald Kobylski (845-938-5608, Gerald.Kobylski@usma.edu).
Please also feel free to talk with any member of the senior faculty if you have any questions.
 
This application process is open to all officers so feel free to pass on this information to other colleagues that may be interested.  Thanks for being interested in serving our Department as a member of its senior faculty.