Travel & Lodging
|Travel arrangements to West Point, arriving on October 17th|
If possible, we ask you to use the priority listings (1-3) below when searching for flights into the New York city area with arrival times between 9:00am – 1:00 pm. Newark airport provides this most direct and timely route from a NYC area airport to West Point. We will provide consolidated bus accommodations from Newark airport to West Point and ground transportation as needed for La Guardia and JFK. Please use the priority list below for scheduling your most cost effective arrival flight.
The week before the conference, once we have everyone’s travel information, we will provide you with final ground transportation details, pickup times and locations as well as how to find/contact our cadets at the airport.
Arrival airport priority (between 9:00am – 1:00pm):
2) La Guardia
For students traveling by train, please use the priority listings below for your final destination with arrival times between 9:00am – 1:00 pm . We ask that, if possible, you book your final destination by train as Penn Station. We will provide consolidated bus accommodations from Penn Station and ground transportation as needed for Grand Central Station. Train passengers arriving in Newark should also schedule to arrive between 9:00am – 1:00 pm and locate the consolidated bus transportation from the designated airport terminal. The week before the conference, once we have everyone’s travel information, we will provide you with final ground transportation details, pickup times and locations as well as how to find/contact our cadets at the airport.
Arrival train station priority (between 9:00am – 1:00pm):
1) Penn Station
2) Grand Central Station
|Departing West Point on October 20th|
We ask departing flights be scheduled out of Newark airport as much as possible, between the hours of 4:00pm and 7:00pm. The final lunch and farewell remarks should conclude around 1300. We will have consolidated bus accommodations for all outbound students immediately following the farewell lunch focused on Newark airport but will provide ground transportation to the other NYC area airports as required. Please use the priority list below for scheduling your most cost effective departure flight.
Departure airport priority (between 4:00pm – 7:00pm):
2) La Guardia
We ask that departing trains be scheduled out of Penn station as much as possible, between the hours of 4:00pm and 7:00pm. The final lunch and farewell remarks should conclude around 1300. We will have consolidated bus accommodations for all outbound students immediately following the farewell lunch focused on Newark airport for air travel and Penn station for train departures but will provide ground transportation to Grand Central and Newark train stations as required. Please use the priority list below for scheduling your most cost effective departure train. Students departing from Newark train station will be consolidated on the Newark airport bus transportation.
Departure train station priority (between 4:00pm and 7:00pm):
1) Penn Station
2) Grand Central Station
The 2013 McDonald Cadet Leadership Conference will be held October 17th - 20th, 2013 on the grounds of the United States Military Academy at West Point. The Academy is located approximately 50 miles north of New York City on the beautiful Hudson River.
Ground travel information:
The conference will not pay for travel to and from the conference. Conference attendees arriving by automobile should come to Thayer Gate which is located adjacent to the neighboring town of Highland Falls just off Route 9W. Arriving at West Point you will pass the West Point Visitor Center and museum. Thayer Gate is guarded and personal identification is required. However, your conference liaison will arrange to meet you at the West Point Visitor Center (or another convenient location that you prefer) in order to ease your transition through the gate and to your lodgings at the Thayer Hotel. For your reference, travel to West Point from New York City by car takes approximately an hour and a half. Please, coordinate directly with Major Shannon Worthan for any special considerations or concerns you may have. Participants should plan to arrive by car in the late afternoon/early evening on October 17th, 2013 so that we can get them involved in our first activity at dinner time.
The conference will not pay for flights to or from the West Point area for the conference. This cost will be up to schools or individual participants. We will provide ground transportation to and from local airports once you arrive in the area. Please coordinate your arrival time and pick-up location with Major Shannon Worthan. Ideally, we would like that information as soon as it is available. Consequently, we will ensure we are fully prepared to meet your needs once you land. Once you arrive at any of the airports listed in the next paragraph a representative of the Conference will meet you with arranged transportation for the trip to West Point. As the conference nears, we will provide cell phone numbers for the liaison who will meet you at the airport (in the event un-forecasted changes transpire) . The following airport information is provided for your convenience. Please feel free to contact us with questions. Participants should plan for their flights to arrive at local airports in the early afternoon on October 17th, 2013 so that we can get them to West Point by dinner time.
The following airports service the West Point area:
Stewart International Airport is approximately 30 minutes north of West Point and is the closest airport to the academy. Fixed base operator services at Stewart International are provided by Richmor Aviation (845) 567-2601 (Voice) or (845) 567-2604 (Fax) or Atlantic Aviation (845) 567-9800 (Voice) or (845) 567-7316 (Fax).
Newark Airport is approximately 1 hour and 20 minutes from West Point in light traffic.
LaGuardia Aiport is approximately 1 hour and 30 minutes from West Point in light traffic.
John F. Kennedy Airport is approximately 1 hour and 45 minutes from West Point in light traffic.
Your lodging will be provided at the historic Thayer Hotel located on the Academy grounds. A double occupancy hotel room has been booked as part of the McDonald Cadet Leadership Conference block. Once you arrive at the hotel, provide the front desk with your information and let them know you are a Conference participant. They will provide you with your key. The Thayer Hotel provides high-speed wireless internet and concierge service, and a fitness center. Additionally, the hotel offers on-premises dining and a lounge. If you desire to reserve additional rooms or facilities for other members of your institution we will gladly assist you with the process.
The Thayer Hotel at West Point
674 Thayer Road • West Point, New York (NY) 10996
Toll Free: 800-247-5047 • Phone: 845-446-4731
Meals will be provided throughout the conference. Please provide Major Shannon Worthan with any dietary restrictions or preferences. Breakfast will be provided for all participants and at the Thayer Hotel on Friday, Saturday, and Sunday during the conference. Lunches and dinners will take place at various locations on West Point including at least one meal alongside the Corps of Cadets in the historic Cadet Dining Hall (which can feed all 4,400 cadets simultaneously in only 20 minutes).
Religious Services Offered on West Point
You may be interested in attending a religious service during the conference. West Point and the surrounding area offer numerous services for a variety of religions.
• Chapel Activities Overall (845-938-8761)
• Catholic: Most Holy Trinity Chapel — Sat, 5:15 p.m.; Sun, 9 and 11 a.m.; Daily, 12:05 (845-938-3721)
• Jewish: Jewish Chapel — Fri, 7 p.m. (845-938-2710)
• Eastern Orthodox: St. Martin’s Chapel (Basement of Cadet Chapel) — Sun, 10:30 a.m. (845-938-2308)
• Protestant: Cadet Chapel — Sun, 10:30 a.m. (938-3412); Community Post Chapel — Sun, 10:30 a.m. (845-938-2003)
• Southern Baptist: Mahan Hall — Sun, 10:30 a.m. (845-938-5181)
• Church of Christ: Cadet Interfaith Center, — Sun, 10 a.m.
• Lutheran: Old Cadet Chapel — Sun, 10:30 a.m. (845-938-2226)
• Latter Day Saints: Thayer Hall, Room 144 — Sun, 8:30 a.m. (845-938-2528)
• Muslim: Cadet Interfaith Center – Fri, noon (845-446-6827)
• Gospel Service: Community Chapel — Sun, 12:30 p.m. (845-938-3412)
• Episcopal: Holy Innocents, Highland Falls, Sat, 5 p.m., Sun, 10 a.m.; St.. Mark’s Chapel, Ft. Montgomery, Sun, 8 a.m. (845-446-2197)
For any logistics questions please contact MAJ Shannon Worthan at Shannon.Worthan@usma.edu or (845)938-5635